NASA Lewis Ski Club
Club Info

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• Meeting Dates
• Constitution & Membership Form
• Officers & Duties
• Meeting Minutes
• Guides & Forms

Meetings (2008)

General club meetings are held on the first Tuesday of the month (except May and July).  Club meetings start at 5:00pm at Buffalo Wild Wings in Rocky River (with call to order at 6:00pm).

Board meetings are held on the next to last Tuesday of the month, approximately 5:30 pm. 

Club Meetings 2008				Board Meetings 2008
Day	Date	Note		Day	Date
Tuesday	January 8	Special week!		Tuesday	January 22
Tuesday	February 5			Tuesday	February 19
Tuesday	March 4			Tuesday	March 18
Tuesday	April 1	Ski Club ELECTIONS!		Tuesday	April 22
		No May Club Meeting		Tuesday	May 20
Tuesday	June 3			Tuesday	June 17
		No July Club Meeting		Tuesday	July 22
Tuesday	August 5	PICNIC		Tuesday	August 19
Tuesday	September 2			Tuesday	September 23
Tuesday	October 7			Tuesday	October 21
Tuesday	November 4			Tuesday	November 18
Tuesday	December 2			Tuesday	December 23

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Club Constitution & Membership Form

Club Constitution

Membership Form

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Officers and Committee Chairpersons

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President's Duties

The President, who must be a full-time NASA Civil Service employee, will preside at all meetings of the club and the Executive Board. The President shall, in general, act as the chief executive of the Board. The President shall appoint chairmen of all committees except the Nominating Committee and shall be a standing member of all committees and shall perform all duties incident on the office of President. The President shall promote publication and review of the Guidebook on an annual basis. It shall be the responsibility of the president of the club to see that the statement of continued existence is properly filed with the Office of the Secretary of State of Ohio every five (5) years.

Specific duties:

• Presides over all meetings of the club
• Presides over all meetings of the Executive Board,
• Appoints committee chairpersons,
• Writes monthly newsletter column,
• (also authorized to sign club checks)

Incumbent spends about 10 hours a month on these duties.

Alpine Vice President's Duties

The Alpine Vice President shall perform all the duties of the President in his/her absence and assume such duties as delegated him/her by the President. The Alpine Vice President shall be responsible for overseeing all activities associated with the club's downhill ski program. The Alpine Vice President shall, in coordination with the Nordic Vice President, issue the guidebook to each activity coordinator and shall encourage compliance therewith. Finally, he/she shall perform all duties incident to the office.

Specific duties:

• Recruit/select trip coordinators
• Hold annual trip planning meeting (destinations & calendar)
• Secure bus transportation for local trips
• Advise trip coordinators

Nordic Vice President's Duties

The Nordic Vice President will assist the Alpine Vice President in performing the duties of the President in his/her absence and assume such duties as delegated him/her by the President. The Nordic Vice President will be responsible for overseeing all the activities associated with the club's cross-country ski program. The Nordic Vice President shall, in coordination with the alpine Vice President, issue the guide book to each activity coordinator and shall encourage compliance therewith. Finally, he/she shall perform all duties incident to the office.

Specific duties:

• Coordinates planning of nordic outings
• Recruits and advises trip coordinators

Activity Vice President Duties

The Activities VP is responsible for overseeing all the activities other than snow sports.  These include biking, inline skating, canoeing parties and other recreational activities.

Treasurer's Duties

The Treasurer shall handle the general funds of the club, shall keep an up-to-date record of all club finances, available to the Executive Board on 24-hour notice. The Treasurer will make a monthly report at all club meetings on receipts, disbursements and account balances. The Treasurer will keep an up-to-date list of all active members and perform all other duties incident on the office. (Both the Treasurer and the President will be authorized to sign checks.) The fiscal year for the Lewis Ski Club, Inc. is defined to be May 1st through April 30th.

Specific duties:

• Manages the club's bank account
• Writes checks as needed by activity coordinators
• Prepares a monthly financial summary
• Prepares annual budget
• Reviews final activity financial reports

Recorder's Duties

The Recorder shall keep accurate and complete minutes of all meetings and report them to the club at the appropriate time. He/she shall notify the members of the board of all board meetings. Finally, he/she shall perform all other duties incident on the office.

Specific duties:

• Records minutes of the general membership meetings
• Records minutes of monthly board meetings
• Distributes minutes to board
• Maintains file of past meeting minutes

Publicity Director's Duties

The Publicity Director shall have charge of all correspondence and publicity, oversee distribution of the club newsletter, notify all members of all club meetings and perform all other duties incident on the office.

Specific duties:

• Assemble, edit, and distribute monthly newsletter
• Prepare and submit Sitzmark articles
• Prepare and submit annual CMSC Directory input

Trustee

One trustee is elected each year - an individual trustee has a three-year term.  The trustees provide guidance and oversight for the activities of the club. The Trustees are the guardians of the club constitution and shall be responsible to the members to ensure that all the articles and sections of the constitution are followed. 

Specific duties include:

• Perform an annual audit of the club treasury. 
• Conduct an annual review of the activity guide.
• Provide semi-annual written reports to the members.

Provide verbal reports at the club meetings.

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Responsible Official for Content:Gene Addy 

Curator Linda Elonen-Wright